Procurement Requirements   Rev P Effective: 05/11/18

The following represents the quality requirements incorporated into the Turbonetics suppliers terms and conditions as applicable to product or service being rendered:

Certification of Conformance by accepting and shipping against the Turbonetics Purchase Order:

Suppliers who ship product in accordance with Turbonetics Purchase Orders are certifying that parts or services shipped to Turbonetics are in complete compliance with:

1. Purchase order notes and noted delivery schedules
2. Referenced Turbonetics Drawings at the applicable revision
3. Applicable specifications commercial or reference military specifications.

Except as explicitly agreed upon per approved Turbonetics Supplier Deviation Request, QF-249.  (please include a copy of the approved Supplier Deviation Request with each shipping documentation.)

Always Required:

• English:

All required documentation must be in the English language

• Workmanship:

ALL manufactured goods produced for Turbonetics Purchase Orders shall be free of burrs, sharp edges, and FOD (foreign object debris)

• First Article Inspection Data:

If this production lot is the first time you have produced the Turbonetics Part Number or a New Revision of the Turbonetics Part Number then:

• A legible, reproducible copy of the supplier’s record of actual dimensional measurements and the nature and number of observations regarding product acceptance must accompany the first shipment or be uploaded to the Turbonetics Supplier Portal.
• This information should utilize the standard AS9102 first article format or similar Turbonetics approved format. (If you need this form and bubbled drawing – please contact the Turbonetics buyer who can provide this for you.) Every dimension, note, and specification on the drawing must be represented on this inspection data record for it to be accepted.
• The record must be traceable to the lot of components, sub-assemblies or assemblies shipped.Any parts measured for this requirement must be segregated from the rest of the shipment and identified as such.

• Supplier Deviation Request (Do not send us a surprise!):

For any deviation from the purchase order specification, drawings or other technical requirements/instructions, the supplier is requested to submit to Turbonetics a Supplier Deviation Request (SDR) using Turbonetics form QF-249, and in accordance with QWI-109 for evaluation and disposition. Dispositions of these deviation requests must be approved by Turbonetics MRB and may be subjected to Turbonetics customer approval. The supplier cannot ship the discrepant material until receiving written approval. A copy of the approved SDR must accompany each affected shipment. If a copy of the SDR, signed by representatives of the Engineering and QA departments and numbered by Turbonetics is not included with the parts shipment, the SDR will be considered null and void and will not be considered during QA inspection.  This rule shall apply even if the supplier sends a copy of the SDR by other means (fax, email, etc.) if the SDR is not received simultaneously with the affected parts shipment.  This form (Supplier Deviation Request QF-249) and Work Instruction (QWI-109) must be downloaded and completed prior to submission for deviation request, per QWI-109

• Preservation of Product:

The organization shall preserve the product during internal processing and delivery to the intended destination in order to maintain conformity to requirements. As applicable, preservation shall include identification, handling, packaging, storage and protection. Preservation shall also apply to the constituent parts of a product.

• Cleanliness  Product:

Furnished product shall be “visibly clean”. An item is visibly clean when it’s free of general debris, specifically from previous operations such as; machined chips, bead blast sand, grind dust, paint, polishing compound, etc. Packaging used shall maintain cleanliness during shipment and storage. The use of corrosion inhibitors is permitted only if specified on the design drawing or Purchase Order.

• COPQ:

If Turbonetics determines that the defective part is non-conforming to the applicable engineering drawings or specifications and must be returned to Seller, Seller will provide to Buyer; (i) a return material authorization number; (ii) Seller will be responsible to pay for all freight charges to and from the Buyer’s facility. (iii) in addition a $182.00 charge per NCMR event for administration fees will be imposed. The total amount to be credited on the next invoice cycle. (ii) If Buyer finds it impractical to return defective parts, or Seller is unable to repair or replace the defective parts within the time allotted herein, Buyer may perform the necessary repair at its own facility and/or at a local approved supplier. Prior to the repair, Buyer will inform the original supplier of the cost of the rework. The total amount [Administration FEE + rework fee] to be credited on the next invoice cycle by a formal credit memo.

• Material Furnished by Turbonetics:

Any material and/or parts furnished to supplier by Turbonetics shall be noted on the Certification of Conformance with the following statement: “The following materials noted herein were furnished by Turbonetics”.

• Source Surveillance:

Turbonetics reserves the right to conduct surveillance of suppliers systems, procedures, facility, products, quality records, and subcontractors.

• Visual Examination, (Foundries)

Foundries that produce goods for Turbonetics through the following processes including; Sand Castings, Investment Castings, Die Castings, Billet (Ingot) Castings or Ceramic mold castings are to perform 100% surface visual examination to assure material is free from Casting process anomalies that will affect Fit, Form, Function or Poor appearance (to final product requirements). This includes but not limited to Porosity, Slag, Cracks, Mold shifts, Voids, Poor Surface Finish (exceeding print requirements) and Poor Workmanship.  Castings [Raw or Machined] must free of all cleaning media.  This will include deep recesses, pockets, holes and threads.

1)   Certification of Conformance (Explicit CofC):

A separate explicitly written certification of conformance in English included and referencing each for each shipment (CoC) including reference to the Turbonetics purchase order, quantity, part number, applicable specifications or procurement instruction (with revision). Lot number and/or serial number(s) required where applicable. certifying that the item(s) supplied meet ALL applicable drawing(s) and specification requirements according to the Purchase Order.  The CofC must include the name, title, signature and date of the Quality Assurance Agent authorized to generate CofC’s.  Note:  A stamp may be substituted for a signature provided the stamp is controlled and traceable via a controlled procedure to the authorized Quality Assurance Agent.  Electronic signatures are acceptable provided they legibly represent a picture of the authorized manual signature.

1a) General CofC  PLUS Inspection Data Required per Turbonetics/Supplier Control Plan:

Inspection data and/or Test data is required for this shipment per the Turbonetics/Supplier Approved Control Plan.  Please upload a copy of the control plan and data to the Turbonetics Supplier Portal or include in shipping documents for this order.

1b) General CofC  PLUS (Traceability link to mfg lot, raw material cert or heat lot):

A certification of Conformance (General conformance) is required.  In addition the CofC package MUST contain the heat lot number from the material certification, and be accompanied by said material certification, so that traceability to the original material manufacturer can be maintained.  The material certification must be from the ORIGINAL material manufacturer where the raw material was melted/poured/etc.

1c) General CofC  PLUS (Chemical Test Reports):

A certification of Conformance (General conformance) is required.  In addition the CofC package The CofC MUST contain the heat lot number from the material certification, and be accompanied by said material certification, so that traceability to the original material manufacturer can be maintained.  The material certification must be from the ORIGINAL material manufacturer where the raw material was melted/poured/etc.  Included in the CofC package shall be a quantitative analysis of the composition of materials furnished by the Supplier.   This evidence must fully comply with the applicable drawing(s) and/or specification(s), including revision as specified on the Purchase Order. The document must be an original copy of the material certification from the mill/foundry/other business entity where the material was originally produced.

1d) General CofC  PLUS (Physical Test Reports):

A certification of Conformance (General conformance) is required.  In addition the CofC package MUST contain the heat lot number from the material certification, and be accompanied by said material certification, so that traceability to the original material manufacturer can be maintained.  The material certification must be from the ORIGINAL material manufacturer where the raw material was melted/poured/etc. Included in the CofC package shall be the results of physical test(s) required by the applicable specification(s) as specified on the Purchase Order and applicable design drawing.  This data is for specimens prepared, processed and tested at the producing mill, in accordance with the material specification.

1e) General CofC  PLUS (Evidence of Heat Treat Compliance):

A certification of Conformance (General conformance) is required.  The CofC package MUST contain evidence that applicable process parameters deployed and conforming results were achieved.

1f) General CofC PLUS (Special Process Certifications):

A certification of Conformance (General conformance) is required.  The CofC package MUST include a compliance reference that the special process using the applicable certified special process.

1g) General CofC  PLUS Nondestructive Inspection/Testing - (NDT) X-Ray:

A report on each examination is required, which specifies the type of test, the controlling specification/standard, the laboratory control number, the acceptance criteria utilized and the test results. Technician(s) to be certified personnel (if applicable) and items to be processed in accordance with applicable drawings, specifications, procurements instructions and standards.  The test report must include the name, title, signature and date of the Quality Assurance Agent authorized to generate the report.  Note:  A stamp may be substituted for a signature provided the stamp is controlled and traceable via a controlled procedure to the authorized Quality Assurance Agent.  Electronic signatures are acceptable provided they legibly represent a picture of the authorized manual signature.

1h) General CofC  PLUS Nondestructive Inspection/Testing- (NDT) Dye Penetrant:

A report on each examination is required, which specifies the type of test, the controlling specification/standard, the laboratory control number, the acceptance criteria utilized and the test results. Technician(s) to be certified personnel (if applicable) and items to be processed in accordance with applicable drawings, specifications, procurements instructions and standards.  The test report must include the name, title, signature and date of the Quality Assurance Agent authorized to generate the report.  Note:  A stamp may be substituted for a signature provided the stamp is controlled and traceable via a controlled procedure to the authorized Quality Assurance Agent.  Electronic signatures are acceptable provided they legibly represent a picture of the authorized manual signature. 

1j) General CofC  PLUS Serialized Functional Test Data sheets required:

An approved completed test data sheet is required for each unit shipped.  The Data Sheet must be provided or approved by Turbonetics Quality Engineering prior to use.  Do not duplicate serial numbers!  Use a new number for every assembly shipped to Turbonetics regardless of part number or purchase order number. (Note: numbers can be skipped but never reused!)

1k) General CofC  Plus Preference for Domestic Source for Specialty Metals:

DFARS 252.225.7003, DFARS 252.225-7008 and DFARS 252.225-7009 apply. If materials are not a U.S. melt source they must meet qualifying countries requirements per DFARS 225.872.1.  Certification must state compliance with this requirement.

2) Source Inspection:

All items covered by this purchase order requires source inspection at the supplier’s facility by a Turbonetics representative prior to shipment. As a minimum, or as specified elsewhere in procurement documentation, source inspection is required for final, witness of acceptance testing and all qualification testing as applicable to the requirements of this purchase order. Supplier shall provide no less than 72 hours advance notice to Turbonetics buyer to permit schedule of source inspection.

3) Traceability and Serialization:

Traceability must be maintained from receipt of raw material through finished product. Records and material must be identified by lot number, material type, specification (including revision), batch number or heat number as applicable to provide a complete history traceable to records of acceptance. Supplier shall serialize parts and/or materials at the Supplier’s facility.  No duplicated serial numbers for any other Turbonetcs parts or any other other Turbonetics purchase orders.

4) Inspection Equipment Furnished by Turbonetics:

Inspection gages/devices to be supplied by Turbonetics, as detailed in body of this purchase order. Items supplied under this clause require periodic calibration by Turbonetics in accordance with the cycle set forth elsewhere in this order and/or in compliance with the certification sticker affixed to each gage/device or its container.

5) Limited Life Components/Compounds, Age Control:

Supplier shall identify each item, package or container (as applicable) of shelf life material with the manufacturing date, cure date, expiration date and special handling and storage requirements as applicable. In addition, the normal identification requirements of name, part or code number, specification number, revision level, type, size, and quantity must be included. This identification shall also be recorded on legible and reproducible certifications and shipping documents. The certification must include the signature and title of the supplier’s authorized Quality Assurance agent.

6) Manufacturing Planning:

Prior to initial or changes to fabrication, assembly, analysis or testing the supplier shall submit for concurrence:

• Always:  The current, revision controlled, process flowchart
  
• Always: The current, revision controlled, process routing (including inspection steps)

• Always: The current, revision controlled, Applicable acceptance test procedures

• Per Turbonetics PO: The current, revision controlled, Manufacturing Control Plan
• Per Turbonetics PO: The current, revision controlled, Inspection/Test Plan
• Per Turbonetics PO: The current, revision controlled, work instructions

This required documentation will include, as applicable, drawings of special tooling that may be used for dimensional acceptance and plans for performing tests on raw, semi finished, and/or finished materials. Supplier must resubmit a request for approval if modification to original fabrication is altered.

7) Supplier, subtier control and concurrence:

Upon Turbonetics acceptance of first article inspection or first piece(s) inspection (as required), supplier is restricted to use only those suppliers of materials, components and service (i.e., sublet machining, molding, forming, etc.) that participated in the initial contract qualification. Supplier’s quality program shall maintain a listing of these suppliers, corresponding to the product or service they provide, including the associated drawing or specification by which the material or service is controlled. At time of purchase, the supplier’s quality program shall assure that only those suppliers who are qualified and contained in the listing are used for the follow-on purchase.

8) Safety Data Sheet:

A reproducible copy or original of the Safety Data Sheet (SDS) for item(s) ordered must accompany shipment.

9) Government Priority:

This order is in support of a United States Military Contract issued with a Defense Priorities and Allocations System (DPAS) rating (e.g., DO-A1) for national defense. You are required to give priority to this work in accordance with FARS 52.211-15 and 15 CFR 700. Questions about the Defense Priorities and Allocations System (DPAS) or requests for any DPAS training materials should be directed to the Office of Strategic and Economic Security, Room 3876, U. S. Department of Commerce, Washington, D.C. 20230, Ref. DPAS.

10) ITAR/EAR Compliance:

The technical data herein provided may be subject to export control under the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).  Such data should not be disclosed, exported or transferred in any manner to any foreign person or any foreign country without prior written approval of the Office of Defense Trade Controls, US Department of State, or the Bureau of Industry and Security, U.S. Department of Commerce.  Supplier will not export or transfer information, technical data, or materials provided by Turbonetics, whether directly or indirectly, to any person or entity outside of the United States of America, even if such disclosure or transfer is otherwise permitted under this Purchase Order, without first complying strictly and fully with all export controls (including, but not limited to, the International Traffic in Arms Regulations, and the Export Administration Regulations, which regulates such information, technical data, or materials) by the United States Government, and/or any country or organization of nations within whose jurisdiction Supplier operates or does business, as applicable.